Manager, Office & Grants Administration

Manager, Office & Grants Administration

Reporting to the Chief of Staff, the Washington DC office of the nation’s leading advocacy organization for children’s healthcare seeks a project management focused individual to manage all aspects of the American Academy of Pediatrics (AAP) Washington Office administrative operations, including meeting and event planning, budget management, grants management, negotiating assigned vendor contracts, serving as liaison to building management on all associated building and tenant services, and supervise assigned staff. In addition, this individual will collaborate with Headquarters staff on human resources procedures and information technology systems, assist advocacy staff with administrative duties, and ensure compliance with lobbying and political contribution reporting requirements.

Qualifications:

Bachelor’s degree in business, accounting, human resources, or other related discipline or an equivalent combination of relevant education and work experience required.

At least three years’ related experience managing or coordinating general office administrative operations required, including budgeting, IT systems, and human resources.

Experience with contract negotiations, coordinating the development and implementation of grant applications, meeting/conference planning, and supervising staff or serving as a team lead strongly desired.

Experience working in an advocacy setting and familiarity with legislative and regulatory process a plus.

Must have excellent interpersonal, diplomacy, organizational, project management, critical thinking, verbal/written communication, and computer skills.

Must be able to manage multiple priorities simultaneously within deadlines, pay close attention to detail, maintaining confidential information, exercise good judgment, take initiative, work both independently and as part of a team, collaborate effectively with various internal and external constituents, and promote and maintain a positive and cooperative team-orientated work environment with a commitment to equity, diversity, and inclusion.

Strong technical acumen essential with proficiency in MS Office and the ability to learn and apply new technologies and explain basic technical issues in non-technical terms; experience with Adobe Acrobat, virtual meeting platforms (eg, WebEx, Teams), document collaboration platforms (eg, SharePoint), and budgeting software (eg, Acumatica) preferred.

Some evening and weekend work may be required.

A reasonable estimate of the current base pay range for this position is $92,823.63 - $97,980.74. Compensation decisions take into account a wide range of factors, including but not limited to relevant experience, skills, certifications, geographic location, business needs, and organizational policies. In addition to those factors, we believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Hiring at the maximum of the range would not be typical. We also offer a comprehensive benefits package which includes healthcare and retirement savings plans. Click to see all benefits offered: https://downloads.aap.org/DOHRAS/BenefitsAtAAP.pdf.

To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment.

Why work for the AAP?

Flexible hours and a focus on work/life balance.

State-of-the-art building equipped with standing desks, treadmill desks, cycle desks, on-site fitness center, and on-site exercise classes.

An on-site cafeteria with food costs that are subsidized by AAP.

Strong focus on mental health and wellness.

Tuition reimbursement.

Competitive PTO and sick leave.

Excellent parental benefits, including adoption assistance.

A full list of benefits can be found here (https://downloads.aap.org/DOHRAS/BenefitsAtAAP.pdf).

The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.

Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.